Baa Dhonfanu School was established on 6^TH July 1983. It was evident that there was a school in Dhonfanu School long before this date. The current teacher’s quarter was the previous school, run and owned by the Islanders. It is known that the school operated in other places before it was moved to teacher’s quarter building.

The school is at a challenging stage in its development. We have moved on to newer frontiers in terms of our external examinations; Cambridge O’ Levels and IGCSE. We must be prepared for these changes in order to bring positive gains in students’ attainment. For this we need to have clear structures and responsibilities within administration, and school management. In this way we can respond to day-to-day, termly and yearly tasks more effectively and could respond to changes without being over whelmed.

Surrounded by number of resorts, the school has a good relationship with most of the resorts and benefit from them.

AIMS OF BAA DHONFANU SCHOOL

The main aim of a school can be divided into two parts, Discipline and Education. Discipline includes ethics and following the norms of the society. Education involves acquisition of knowledge, skills, attitudes, talents, and experience in the fields of study.

There is only one true purpose for any school: Learning, learning to be disciplines, learning to be productive knowledgeable and skillful citizen. Baa Dhonfanu School is a learning community.

We want the students who are in Baa Dhonfanu School to enjoy learning, to have an intensity of purpose about their learning. We cannot teach them everything while they are here, but we can pass the necessary skills, knowledge and attitudes they would need to continue learning for the rest of their lives, thus they would wish to continue their education. We must show them that it can be an enjoyable, enriching, and a fulfilling experience.

Motto

“Strive to Achieve”

Our mission statement

To up bring future citizens who are, valuable to the society, capable, responsible, accountable, skillful, talented, wise, clever, educated, disciplined, withholding the rules and regulations of the country, well equipped with culture and tradition of the country, abide by the Islamic values.

Vision:

Students who complete studies in Dhonfanu School are capable of flourishing the culture and tradition of the country, and Islam, while actively contributing to the prosperity and development of the country.

Philosophy:

· The well-being and education of our children are vital to the future of our society.

· Every individual has contribution to be made to society and has a responsibility to do so. The quality of our school directly affects the quality of our community.

· As Muslims our Nation upholds Islamic values and traditions.

· All students and staff can learn.

· Self-discipline and challenging learning experiences are necessary for students to identify and provoke their potential.

· Learning is a life-long process.

· People are our most important resources.

· Each individual has worth and deserves respect.

· Everyone shall share in the responsibility for educating our children.

· Parents have the responsibility to be meaningfully involved with their child’s education.

CURRENT STATUS

In the year 2015, Baa Dhonfanu School has 79 students on roll. It has 9 local teachers, 9 expatriate teachers, 3 Relief teachers, one leading teacher, 2 Administrative Officers, One Officer Trainee, 3 Labor staff, and a principal. The school is a lower Secondary school for boys and girls from grades 1 to 10 of age 6 to 18 years. Classes are conducted in two sessions. The morning session runs from 6:45 a.m. to 12:15p.m.; second session runs from 12:45p.m. to 6:00p.m.

Admission for Students

All students who want to study in Baa Dhonfanu School must fill the admission form. Once the form is filled, submitted and processed, the student is given an index number, class where he/she will study, and the house where he/she will belong to. It is the responsibility of the parents to take latest time tables from notice board or from class teacher, and arrange for the text books and other stationaries.

SCHOOL MANAGEMENT AND ADMINISTRATION

The Principal is the head of the institution and is ultimately responsible for all programs and activities of the school. The principal is assisted by the Leading Teacher. In addition, the Senior Management Team (SMT), comprises of Subject Coordinators, Leading teacher, and The Principal. Office staff handles the day-to-day administration.

The Need for Role Definition

In order to establish a coherent staffing structure we have here identified areas of prime responsibilities and have ‘named persons’ in-charge of specific areas of school life, thus making communication easier, as members of staff are directed to the person in-charge of a specific responsibility. It must be noted, however, that roles are not exclusive and that all colleagues have an obligation to interpret these responsibilities both sensitively and appropriately.

Specific and well-defined roles may seemingly divide the school into ‘camps’ – the curricular, extra- curricular and pastoral. In reality this is never the case, since the students are ‘one’ and our roles as staff span both spheres at one and the same time. Flexibility in the interpretation of the following responsibilities is a prerequisite for the effective functioning of the School.

SMT – 2014

Mr. Moosa Naeem Principal

Mr. Yoosuf Naushadh Leading Teacher

Mr. Ahmed Shareef Islam/Quran Coordinator

Mr. Ashraf Ahmed Dhivehi Coordinator

Mr. Jeyaseelan English Coordinator

Mrs. Cilji George Mathematics Coordinator

Mr. Anand A Science Coordinator

Mr. Sukesh Pannath Business Stream Coordinator

Session In-charges

Mr. Ali Hisham First session

Mr. Yoosuf Naushadh Second session

Communication Patterns and Procedures

The staff room notice board functions as the key information disseminating mechanism. Please browse through this daily. The school calendar or the activities calendar provides an overview of what is planned for the term and the whole year, please make note of the dates as given in the calendar and keep these dates free in your diaries.

Subject Coordinators provide guidance and assistance in their subject areas. The session In-charges are often good mentors who are approachable; please feel free to consult them. The Principal has an ‘open door’ policy and will see teachers whenever possible. Please keep in mind that he will not be able to see all of you with all your concerns, hence please direct your request first to the session in charge or concerned parties.

ADMINSTRATIVE DUTIES

Principal

· Planning, Calendars, Budget control and resource allocation, Announcements, Leading meetings, Leading the School, P.T.A, Ceremonies, Prize Day, Graduation, Building usage, Examinations, Monitoring targets, Discipline (Students and Staff), Confirming orders, Planning and implementing new initiatives, School representation, Appointments.

· Handling all in-coming information responding to when necessary and disseminating them accordingly.

· Run the school smoothly with guidance from Ministry of Education and School Board.

Session In charges

· Seeing to the day-to-day arrangements for teaching / learning in the school.

· Making arrangements to carry out activities as per school calendar.

· Deputizing in the absence of the Principal.

· Updating the Filing system and handling of data.

· Filling the appraisal forms for all the academic staffs.

· Organizing PTA (whole school) / PTA co-Coordinator.

· Organizing Ceremonies; Prize Day, Graduation, Anniversary, Success Celebrations, Prefects’ Day etc.

· Monitoring students academic performance.

· Identify, investigate and draw up and implement programs to help low achievers.

· Represent School at various functions and meetings.

· Monitor Students & Staff Discipline.

· Co-coordinating and supervising all extra-curricular activities inside and at outside school, national and at international level.

· Organizing all sports activities.

· Supervision of second session.

· Liaising with MOE regarding matters entrusted as and when need arises.

· Bring to notice of administrator any needs pertaining to buildings equipment and site.

· Monitoring student and teacher performance.

· Monitoring the work of teachers.

· Mentor Teacher (for new staff and trainees).

· Compiling of students data from all grades.

· Opening and closing of school as instructed by the Principal.

· Giving permission and checking the OT for teachers.

· Any other duties delegated by the principal.

SPECIFIC RULES FOR THE TEACHERS

What we expect from you:

Dear teachers,

Education is conscious and deliberate process by which they mature personality, the teacher acts upon the immature personality, the students there by bringing forth the deliberate behavioral changes in the latter. The teacher is an energetic thought-provoking engineer of the present era who molds the future generation with an amiable personality, superior teaching, and active teaching aids.

Keeping these in view, SMT has formulated a few rules that would surely help the teachers’ to keep the working machine oiled and in an orderly manner. These instructions include a number of important duties that teachers are expected to demonstrate as a resourceful, thoughtful and energetic teacher.

Professional duties

· Write lesson notes regularly and hand them to the Coordinators at or before the given time. Teachers are not allowed to enter the class room without the lesson plan if so; he/she will be regarded as unattended.

· Prepare scheme of work for the coming term and hand over to the Leading Teachers on or before the last day of the current term or as requested, by breaking down the year’s syllabus into each terms.

· Scheme of work for each term should be further broken down in to forecasts.

· Be mindful of the individual needs and differences of the learners and their sociocultural backgrounds and adopt your teaching accordingly.

· Conduct a good and desirable learning environment.

· Ensure that the students listen to the lesson attentively.

· Make maximum use of available teaching aids. In case of insufficiency, you will need to improve to a certain extent.

· Let the students be the center of the learning process. You are to be the guide.

· Teachers should talk in English except during Dhivehi, Islam, Quran PA and P.E. periods. They should encourage the students to do the same.

· Motivate and encourage the students to attain their goals.

· Find the standard of each class in each subject and take remedial measures.

· Identify the student’s physical and mental problems that hinder their learning activities.

· Records should be kept and parents’ help can be sought.

· Identify the gifted students to select appropriate method of study.

· Teachers are accountable for the performance of students.

· Teachers are prohibited from using tippex (correction pen) on Report books.

· Teachers should remain in the school till the session is over.

· Teachers are highly expected to spend their free time in preparing worksheets, hand-outs, etc. Do not waste your time in the school.

· Do not miss use school properties. You should be responsible for whatever the damages or losses caused by you.

· All the teachers must attend assembly, according to their session.

· All the class teachers should receive students at the gate with the first bell of the session. (eg. 6:45 for the first session teachers, 12:40 for the second session teachers). Teachers, who are taking first period after the interval, are also requested to receive students at the gate. After receiving, teachers may ask their class students to form a line and then take them to their class room in the line.

· Mark the register.

· Teachers should not leave the class till the period is over, except in case of emergency.

· The record book and register should be completed daily and handover to the Leading Teachers on Thursday for scrutiny.

· Teachers should supervise the students entering and leaving the classroom. Do not leave a student or a class unattended and unsupervised.

· Keep the classroom clean, as classroom cleanliness is deemed a symbol of a teacher’s dedication.

· Develop the leadership qualities among the students by providing them with desirable opportunities.

· Note absentees and enquire about their absence.

· Advice the students to follow the rules and regulation of the school.

· Be responsible and accountable for the students’ unusually slow and poor achievement or progress in studies.

· Ensure that the school objectives are maintained.

· Acquire and maintain high academic and professional standard.

· Keep abreast with the latest developments and techniques in subject matter and pedagogy.

· Mark attendance register neatly and in the stipulated time.

· Maintain the register and keep all the record books up to date and in orderly manner.

· Serve as a model for the students by showing respect for themselves, students, parents and other school personnel.

· Display children’s’ work, diagrams etc. as much as possible, whenever necessary.

· Do not allow children to walk about unnecessarily in the class during the study hours and do not let them go out without Exit Card. If you find any student roaming around in the school compound unnecessarily, report the matter to the leading teachers or to the principals.

· Don’t sit at your desk at all the time, or stand in front of the class, go to the children, give individual help, correct their books while they are doing their work.

· Whatever happens inside the classroom is a responsibility of the teacher at that period,

· Keep record of all the activities conducted by you as an in-charge of any activity.

Discipline

· Be aware that maintaining discipline in the class as well as in the school is every teacher’s responsibility.

· Monitor the behavior of the students both inside and outside the school.

· Do not deal with the student’s misbehaviors with an “I don’t care” attitude.

· Avoid sending problematic students to the office. Solve the problems at the class level.

· Advice the students who misbehave that if he/she repeats the bad behavior, that will be brought to the class teacher’s attention and then to discipline in-charge teacher’s attention or the session supervisor.

· Do not allow the students on errands or for any other purposes unless it is found unavoidable.

· Take initiative in conducting detention class.

· Do not allow the students to move around the classroom while the lesson is in progress.

· Teachers are not permitted to smoke in the school premises. It is highly requested by the ministry, not to smoke in front of any student even outside the school.

· Teachers will not be called from the classroom to answer phone calls unless it is urgent.

· Teachers are requested to switch off their mobile phones when they enter the classroom.

3. Attendance and leave

· Teachers are expected to sign in the attendance register according to the informed time.

· During the examinations teachers are expected to sign 15 minutes before the exam starts.

· Be regular and punctual in attending staff meetings, department meetings parent-teachers, meeting etc.

· Be aware that the attendance and presence for all extra-curricular activities conducted on behalf of school is compulsory.

· Seek leave of absence only with medical certificates from a government doctor/ Community Health worker/ Island office, if it is for more than 2 days.

· A teacher who is unable to report to the duty must inform the office, in writing or by a phone call, as per regulations. Otherwise it will be regarded as unattended; hence deduction will be made from the teacher’s salary. If the teacher submits a medical certificate (MC), the day can be given as medical leave, but there will be deduction in service allowance.

· Attendance at staff meetings, school functions, and parent teacher meetings, whether held during or after school hours, is compulsory for teachers.

· Normally, leave will not be granted during the school sessions.

· Submit lesson plans for the day, if you wish to take a leave. The school may implement it with the help of other teachers.

· Help the school keep an ‘Activity Bank’-a set of carefully prepared classroom activities, so that the school may make use of it when you take emergency leave.

· Teachers are entitled to 30 days of sick leave per year.

· 10 days of family responsibility leave.

· 60 days of maternity leave (for female locals).

· Expatriate teachers will be required to keep a deposit of MRF. 4000/- if a teacher takes leave when the school is in session. The deposit will be refunded once the teacher returns promptly.

4. Cleanliness /Dress

· Teachers are expected to wear formal dress during their session hours and when attending staff meetings, taking extra classes and other special meetings. (jeans, shorts, T-shirt and other casual clothes are not allowed when attending above activities).

· Inculcate in the students a desire for neatness and cleanliness.

· Assist and help students in maintaining the school gardens.

· Especially local teachers are requested to wear clothes which are acceptable by the Islamic society and to be a model for the Muslim students.

5. Tuition

· Tutoring students in the teachers’ residence is not allowed for expatriate. This includes the entire compound of the house where he/she resides, except for students residing in the same house.

· Teachers are prohibited from tutoring in registered tuition classes, schools, or any other such institute without the written permission of the Ministry of Education. An application for permission must be made through the Head of the school.

6. Teacher in relation to educational administration/management

· Maintain good relationship with the school management.

· Make the students aware of values and importance of school properties. Inculcate in the habit of keeping furniture neat and intact.

· Shoulder responsibility when extra-curricular activities are assigned to you.

· Return all school belongings to the school before annual holidays.

· Accept that protecting the image of the institution and the system, as a whole is a collective responsibility.

· Accept as a professional, the individual responsibility of reporting to the authority concerned in an appropriate manner, all matters that are harmful to the interest of the students and the development of the institution.

· Be aware that all the list of information/notices/school circulars will be pasted on the notice board in the staff room. No teacher will be informed specially or personally regarding these.

7. Responsibilities for Coordinators

· Drawing up suitable schemes of work and keeping these under review.

· Establishing departmental policy and departmental priorities.

· Having weekly meeting with teachers and guiding them according to a larger plan.

· Checking through teacher’s lesson plans and monitoring that standards are maintained.

· Setting realistic yet challenging targets and planning to achieve them.

· Ensuring that records of student progress and achievement are maintained by colleagues and kept centrally.

· Checking of the quality and quantity of work undertaken by staff (teaching and non-teaching) in the department.

· Observation of teachers and giving formative feedback.

· Assessing quality of work undertaken by students within the department and checking on teachers marking.

· Coordinating test paper setting and acting as moderator for the papers set.

· Convening and chairing departmental meetings regularly and arranging for copies of agendas and minutes to be available to the Principal.

· Attend Parent Teacher briefing meetings together with the Principal to inform parents on policy guidelines and expectations of the Department as well as to brief parents on developments of the student’s over-all.

· Represent the department at meeting convened to discuss academic policy.

· To oversee the arrangement of displays of work, as appropriate.

· Ensuring that all staff is kept aware of current developments in their area. Above all, led by example a, team of teachers.

8. The Prefect board In-charge

· Should be responsible in helping school management in carrying out various activities.

· Should help in maintaining discipline in the school.

· Should advice and lead the prefects regarding these.

9. Association/ Club In-charges

· Should determine the aims and objectives of the association/ club and lead the members on their achievement.

· Have pre-planned activities for the whole year.

· Accept the responsibilities as a professional duty.

· Keep in constant touch with school management and keep them well informed of the activities in advance.

10. Role of the Class Teacher

· The class teacher occupies a key position in the front-line of the student support system. The full development of each student’s potential depends upon effective tutoring. The main functions to be undertaken by the class teacher are:

· To be responsible for the general administration and daily registration of a class; to provide a structural framework for the tutor time.

· To know and be directly responsible within the school for each individual student in your class.

· To be the ‘first line of action’ in helping each student to cope with his/ her difficulties. Sometimes this will demand a disciplinary response, at others the offering of a listening ear or a helping hand, at others the sharing of ideas and experience.

· To communicate essential information to senior colleagues within the student support system.

· To be a resource person’ with valuable information about the students, to other members teaching the same class.

· To record essential information of the student in the teachers record book and to ensure that this record is kept up-to-date.

· To prepare student reports by compiling the subject teachers’ reports and giving a coherent report on the whole’ student.

· To make yourself known to the parents/guardian of each student in your group and to interpret to parents the philosophy and practice of the school.

· To keep the parent informed about progress and behavior of students in her/his class.

11. Teachers in relation to students

· Be pleasant, warm and caring to the students.

· Receive them with a welcoming smile as they enter the classroom for the session.

· Safeguard their mental and physical health.

· Cultivate good manners among them by setting yourself as a good example.

· Refrain from any statement or action, which tends to undetermined the students’ confidence in their parents or guardians.

· Treat all the students with love and affection. Be just and impartial.

· Speak and act to the students with respect.

· Help the students in intellectual, physical, emotional development and in the inculcation of values and character building.

· Valuable items taken from students should be given back to them or to their parents at the end of the day.

· Seating arrangements should be changed from time to time to ensure that all students get an opportunity to sit in the front and back.

12. Teachers in relation to parents and guardians

· Maintain good relationship with parents.

· Provide information to parents regarding the attainment and shortcoming of their children.

· Seek involvement from parents in school improvement programs.

13. Teachers in relation to society and nation

· Realize you are not allowed by the law to inflict corporal punishment on the students.

· Be aware of legislative enactment, rules and regulations governing the educational policies and employment and abide by them.

· Teach the students to respect their teachers, parents, elders and all others.

· Inculcate in students the sense of love for their country and universal brotherhood.

· Highlight the dignity of labor. Develop in them love for work and respect for all workers.

· Strive to develop educational institution as a community and human resource development center providing knowledge and information needed for such development.

· Set a high standard of dress, speech and behavior worthy of example to the students and society accepted.

14. Teachers in relation to professional colleagues

· Work as a team; share not only success but also failures.

· Be friendly and amiable to colleagues.

· Be willing to accept new entrants into the profession.

· Avoid making derogatory statements about colleagues especially in the presence of the pupils, other teachers, officials or other people.

· Realize that an educational institution runs upon principles and by collective responsibility. It has no place for rifts and conflicts.

The heart of a good quality school.

The heart of good quality school is the teacher. That is the teacher who has positive attitudes, order and discipline, variety in teaching strategies, frequent homework, frequent student assessment and feedback; positive relations with colleagues as well as the community.

The teacher is not only the main point of the contract between the school and its customers (pupils and parents). But he/she is also essential medium through which the teaching/learning process in the classroom is achieved. A good teacher is “Action Research Oriented”. ie. Assess the effectiveness of the work done; and search for continual improvement.

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Hard work is fine, but sense of love for their students, it’s all a waste of time!

GUIDELINES FOR TEACHERS: Ministry of Education

The heart of a good quality school is the teacher. The teacher is the main point of the contact between the school and its customers (pupils and parent). That is the teacher who has positive attitude, order and discipline, variety in teaching strategies, frequent student assessment and feedback; positive relations with colleagues as well as the community. A good teacher is “Action Research Oriented” assesses the effectiveness of the work done, and searches for continual improvement personally and professionally. He/she is also the essential medium through which the teaching / learning process in the class room is achieved.

CODE OF ETHICS

· Teachers should try to learn the culture and moral values of the society and should try as much as possible to perform according to the society’s expectations and set examples to students.

· Teachers should maintain an acceptable level of personal cleanliness and neatness.

· Teachers should show respect to authority and to one another, especially in the presence of students.

· The teacher leaving the school while on duty should inform the principal /deputy principal/ leading teacher in charge of the grade.

· Teachers should uphold professional values at all times and thus should not talk depraved of other teachers or try to defame them.

· Dedication, commitment and sincerity should be from all teachers. Since Maldives is a 100% Muslim country expatriate teachers who believe in religions other than Islam should abstain from religious talks or discussions on the subject with students.

1. PERSONAL

1.1. Dress

· While all students are required to attend the school properly dressed, teachers themselves must set an example for their pupils by being properly dressed.

· Teachers must follow the government regulation for dressing for work.

Gentlemen: Trousers with long or short sleeved shirts,(preferably with a tie) or long sleeved shirts, with shoes.

LADIES: The National dress, Pakistani dress, saris, trousers with a blouse or any other dress acceptable to the society.

1.2. Smoking

· Teachers must refrain from smoking in front of school children.

· Smoking within or near the school premises is prohibited.

1.3. Practices to be observed during Ramazan

· All teachers, Muslim or Non-Muslim, are required to refrain from eating, drinking and smoking in public during the fasting month of Ramazan.

1.4. Non- Islamic practices and use of alcoholic drinks

All teachers should refrain from performing non-Islamic practices in the presence of students and Maldivian nationals.

· Promotion or preaching any religion other than Islam in Maldives is strictly prohibited by the Maldivian law. The penalty for committing this offence is deportation.

· Expatriate teachers are requested to confine their use of alcoholic drinks to such places where sale of alcoholic drinks are authorized by the government. All expatriate in the service of this ministry are discouraged from using alcoholic drinks.

· Expatriate teachers who wish to take liquor or alcoholic drinks should seek permission from the school and should observe the following:

o No alcoholic drinks should be taken in front of school children or Maldivian nationals.

o No alcoholic drinks should be brought to school premises.

o No teachers should attend school or school activities under the influence of alcoholic drinks. Teachers found to be in the state shall be liable for disciplinary action, which may result in termination of service.

o Teachers must refrain from getting intoxicated in public places.

o Teachers must not sell alcoholic beverages.

PROFESSIONAL DUTIES

2.1. Attendance

· All teachers are expected to sign in for the daily sessions at times specified by their respective schools. Teachers will be fined for late attendance.

· Teachers should work according to the timetable and attend classes without delay.

· Teachers should attend the relief periods and supervise extracurricular activities when assigned by the school authorities.

· Attendance at the subject co-ordination meetings, staff meetings, extracurricular activities, workshops, school functions and parent teacher meetings whether held during or after school hours is compulsory for teachers.

· Application for leave must be made well in advance to enable the principal/ leading teacher to make alternative arrangements.

2.2. Planning and preparation of Lessons

Teachers should prepare well in advance for the lessons they teach. As such the following preparatory work is essential for all teachers.

· Prepare the scheme of work with the breakdowns of the year’s syllabus into each term. Termly schemes should have further breakdowns into week.

· Prepare detailed weekly plan of the lessons for the scheduled week with the following outline. Objectives, Teacher activity, student activity, teaching aids, support work, Home assignments, and Evaluation.

· Scheme of work should be submitted to the leading teacher at the beginning of the year and term wise and weekly lesson plans should be endorsed by the leading teacher every week.

· Make necessary learning-aids and supplementary materials to make lessons more effective and meaningful.

2.3. Teaching and Evaluation

· Teachers should carefully plan their work before presenting it to students. The teachers should conduct remedial classes, as advised by the school authorities.

· Teachers should complete the necessary syllabus requirement according to scheme of work and ensure that students acquire the required knowledge, skills and attitude to the expected level of proficiency.

· Teaching should cater for individual learning differences and stimulate thinking and self-learning.

· Suitable extra work should be set for gifted students, similarly, the weaker students should not be neglected and their special needs must be catered for.

· After giving work to students, teachers should see the students do the set of work correctly. Books which need corrections should be collected at the end of the period. The allocated class-room time is not for correcting books, but for the active engagement of students in learning activities.

· Teacher should prepare achievement/ diagnostic test and administer them to student at the end of each unit and remedial action must be taken when necessary. Evaluation should endeavor as far as possible to measure the students learning at all levels of bloom’s taxonomy.

· An analysis should be made of assessment grades and remedial action should be taken if majority of the class has not reached a satisfactory level of learning.

· Teachers must endeavor to use evaluation both as a, measurement instrument and as a learning experience.

· Inform the leading teacher and parents of students’ progress regularly.

· Teachers are required to attend all remedial classes.

· The teacher is accountable for the performance of the students in the subject he/she teaches.

· Each teacher should teach at least twenty periods of timetabled teaching per week.

2.4. Record of the work

· Teachers must record the work done during each lesson in the Class Record Book.

· The maintenance of the class record book and the class register is the responsibility of the class teacher.

· The class teacher must ensure that the subject teachers have entered their record of work in the book daily and attendance marked as required.

2.5. Examinations

Teachers should extend co-operation and participate fully in preparing examination papers, conducting examinations, marking the papers, preparing assessment sheets, and preparing reports under the guidance of the school authorities.

2.6. Other class room duties

· Every teacher should make it his or her duty to ensure that the classroom is kept neat and tidy.

· Teachers should check that the students bring required materials according to the timetable. If a student does not abide by this, the teacher should write it down in the student’s parent-teacher communication book or inform the parent.

· If a student brings to the class unnecessary items, not required for his/her studies, they must be taken from the student and returned at the end of the class advising the student not to bring such items thereafter to class or school.

· Pornographic materials are prohibited in the Maldives. In the event of discovery of such materials or drawing, they should be confiscated and reported to the principal at once.

· If a student is caught damaging school property or equipment, the student must be reported without further delay to the school authorities.

· If a student has to be sent home for any reason, permission should be obtained from the principal or leading teacher. Also, it should be recorded in the school office, and the reason for the student being sent home must be written in the PT communication book or the parent informed.

· Teacher should not give preferential treatment to students on the basis of social standing, intellectual ability, or any other such characteristics.

· Student should not be sent out to do errands for the teachers.

· During the periods when a lesson is in English medium all teachers should encourage students to speak in English.

2.7. Discipline

Teachers are expected to give special attention to the behavior of the students, in the class, inside the school and even outside the school. Teacher should also train students for good conduct and discipline, and should always display courtesy, punctuality, consideration, respect, and good speech.

· Lessons should be prepared to keep students occupied and busy. If students are engaged in meaningful activities there is little scope for misbehavior. As always is the case, there are some students in every class with disruptive behavior. Teachers must ensure that they do not have the opportunity to make mischief and take action immediately against a student if the need arises.

· Teachers should employ simple corrective methods for punishment. However the punishment must be appropriate to the mischief. For example, keeping a child out of the class because he hasn’t brought a book or has not completed an assignment is self-defeating. Remember the teachers should deal with discipline first, before sending the child straight to other authorities. Teachers are responsible for disciplining children.

· All corrective measure taken by the teachers should be in accordance with the guidelines set out by the school.

· Teachers should send students to school office only in the instance when the teacher is unable to deal with the problem by him/herself.

· Cases of repeated misbehavior and serious offences should be taken up with the leading teacher or the principal and every effort should be made to help the student reform him/herself.

· Maldivian law does not allow teachers to inflict corporal punishment on students.

· Teachers are requested to communicate with parents in order to help students with problems.

2.8. Co-curricular and extracurricular activities

· Teachers should offer their service in activities that help develop students in activities that help develop students in areas apart from studies.

· Teachers must attend all co-curricular/extracurricular activities assigned to them. Procedures set out by the school authority should be followed in organizing and conducting such activities.

· Teachers should respect the religion and the cultural traditions of the country. Dances, songs, skits, poems, drama etc. should not include ideas that contradict these and serve to confuse the students.

· Teachers must refrain from making any remarks or giving information that may belittle Islam; the Holy Quran; or the Prophet Mohamed. Teachers except those teaching Islam should not discuss religious issues with students.

· Teachers must not organize extracurricular activities that extend beyond 10.30pm without prior approval.

2.9. General

· Teachers should extend their cooperation to the principal and leading teachers in matters connected with the school and follow their instruction.

· Teachers should be aware of the circulars sent to the school by the ministry of Education and should assist the school in enforcing them.

· Teachers must strive to maintain the dignity and honor of the profession at all times. People know each other very well in island communities because the communities are small. Teachers must exhibit exemplary behavior in order to obtain the respect of parents and students.

· Any form of communication to the ministry of education by teachers may be made through the head of school.

· Teachers must extend full co-operation and participation in in-service workshops, etc conducted by the Ministry of Education other government institutions.

3. TEACHERS’ CONDUCT

3.1. Teachers and Pupil.

· Meeting the needs of the children and their progress should be the utmost concern of the teachers. Children who need special attention of the teacher should be taken care of.

· The teacher being a counselor of his/her pupils at all times and be just and fair by all his/her pupils.

· Confidential information regarding pupils should not be divulged to any people other than those who are entitled to receive such information.

· The teacher should refrain from any action that would encourage students to acts of indiscipline. They must always try to promote good discipline and harmony.

· Teachers need to be creative in teaching, and tailor their teaching methods to the needs and learning capabilities of their students.

· It is also a prime responsibility of the teacher to discipline students in a manner intended to correct and deter them from future misconduct.

3.2. Teacher and the School

· The teacher must be loyal to his/her Principal and the Supervisory staff and give them his/her full co-operation and support for the smooth functioning of the school.

· The teacher should not keep away from the school except on account of ill health or some grave circumstances. He/she will however inform the authorities in advance so that suitable supervision arrangements of his/her classes can be made.

· The teacher should regard his/her colleagues or the staff as friends and maintain a high professional standard and should not make defamatory statements about colleagues in the presence of others.

· Teachers should refrain from raising controversial political, religious issues in or outside school premises or discuss them with students or others while in Maldives.

3.3. Teachers, Parent and Community

· The teacher should maintain a cordial and co-operative relationship with parents or guardians thus involving them meaningfully in the activities of the school.

· The teacher should keep the parents or guardians informed of his/her pupils’ performance, conduct and progress.

· The teacher should be receptive to viewpoints originating from parents and community with regard to educational needs of the children.

· The teacher should not divulge any information given by parents regarding their home conditions to anyone other than those who are entitled to receive such information.

· The teacher should co-operate with other bodies involved in promoting education.

3.4. Teachers and his/her Professional Development

· In the fast changing world the teacher must keep pace with the change in knowledge. He/she must strive to update his/her knowledge and skills. He/she should devote some time for reading, discussion and acquisition of new methods to improve him/herself. It is essential that teachers should attend in service courses, discussions, teacher group meetings etc organized for this purpose.

· The teacher should also participate in the decision making process at the school level for the betterment of his pupils.

3.5. Teacher to Him/Herself

· The teacher should set a high standard of conduct for him/herself in all situations, act and interact in a way that will bring credit and honor to the profession in which he/she is a member.

· The teacher him/herself should be conscious of his/her responsible position in school and community around.

4. SALARIES, ALLOWANCE AND OTHER BENEFITS

4.1. Salaries

The basic salaries, service allowance and Educational Qualification Allowance for the various levels of teachers are as per the latest circulars. Apart from this the following is applicable for nonresident staff. Pension is deducted as per pension related circulars.

+ Outstation Allowance: 1500/-

+ Food Allowance: 1800/-

If an expatriate is married to a local from the island where he/she is working he/she will not be eligible to outstation allowance and food allowance.

4.2. Air Tickets

Return air passage from Male’ to the nearest airport in India or Sri Lanks or Pakistan is given annually to expatriate teachers recruited from abroad. This benefit is not extended to the other members of the family. This is given only at the end of the year, or at the conclusion of the contract.

4.4. Ramazan Allowances

Ramazan allowance will be given only for Muslim Teachers. An amount between MVR 2000 and MVR10,000 is normally paid. The actual amount to be paid as Ramazan allowance is calculated by dividing the basic salary by three and is paid if it is within the range given above.

5. Leave

5.1. Absence leave

Leave of absence from duties assigned by the school should not be taken expect in case of illness, or other similar causes. In such cases, doctor’s medical certificate as prescribed in the Government rules for teachers must be produced if he/ she is absent for more than two days. If it for one day or two days he/ she should fill the form which is available in the office and is given upon the request of the teacher. Teachers should hand over the form within four hours on the returning date after getting the signature from the direct supervisor.

5.2. Annual leave

Employees are entitled for 30 days of annual leave after having worked for one complete academic year. If the Employee has not completed an academic year then he/she is allowed leave during the school holidays however, he/she may have to bear his/her own holiday travel expenses.

5.3. Medical leave

The employee is allowed a total of 30 days as medical leave annually. Medical leave can be taken only when the employee is ill and incapacitated to work on a particular day or days. During this time the employee is expected to remain in the island designated and normally will not be allowed to leave Maldives.

5.4. Emergency leave/Family Responsibility Leave

Employer discourages the employee in taking leave during the school term and leave will not normally be granted during the school year. In special cases of ill health and emergency, should the Employee request with evidence the school is at its discretion, to grant special leave to the Employee to go home for a period of not more than 10 working days. In such cases, Mrf 6000/- has to be deposited (in cash), which will be refunded in full, where the teacher adheres (fully) the conditions of the leave granted.

· In the event of ill health of a directed member of the family, an original letter from a reputed hospital confirming such a person is seriously ill must be produced as evidence when requesting for emergency leave. In such an event, emergency leave can be granted for no more than 10 working days. If a teacher takes leave in connection with a term break or term holiday, and wishes to count it as emergency leave, then the 10 working days would be counted as inclusive of the term break.

· In the event of death of a family member, a Death Certificate issued by the State Authority or Police must be produced to request for leave.

Failure to report after an approved leave, deductions from the deposit shall be made as follows:

· Failure to report on reporting date: deduct Mrf. 3000/-

· After that for each day late a percent will be deducted (details given in Table 1.) If late for more than 10 working days, the Employer/School shall be entitled to terminate the contract without further notice.

6. Travel expenses

6.1. Employees are entitled economy airfare for annual vacation after having worked for one compete academic year. If the Employees contract period falls short of this time period then he/she has to bear his/her own holiday travel expenses at the end of the first academic year.

6.2. The Employee must travel, for annual leave, as per arrangements made by the Employer. Travel outside this, without written approval from the Ministry of Education shall be borne by the employee. Such expenses shall not be refunded.

7. Restrictions on Tuition

· Tutoring students in teacher’s residence is not allowed. In general the term “teacher’s residence” is meant to include the entire compound, of the house where he/she resides. Therefore a teacher should not tutor in the house where he/she resides, except for students residing in the same house.

· Expatriate teachers are prohibited from tutoring in registered tuition classes, schools or any other such institutions.

· Teachers wishing to visit student’s homes for tuition should make an application to the principal of the school, receives the full cooperation of the concerned teachers in all the activities of the school. The Ministry will also receive a record of permission granted for tuition once in every three months from the school.

· Teacher should not tutor students in their own or parallel classes of the same grade.

· Teachers should not tutor more than five students at a time.

· Teachers are not encouraged to visit homes to tutor students below grade 5.

· Teachers’ dependents residing with the teachers are also prohibited from tutoring at their residences.

Policies: Assessment Policies

Unit Tests and Assessments

· All assessments must be taken on a schedule. This schedule shall be put on the notice board at least 1 week before assessment.

· At least 1 day of revision must be given to all students before an assessment.

· At least 1 day of revision must be given to all students before a unit test.

· Unit tests for grade 4 to 7 shall be on 30 marks and 40 minutes conducted within the session, on first period before interval and/or on first period after interval, or as per SMT.

· Subjects, such as PA, PE, and Quran that cannot be assessed within the procedure mentioned in (4.) can be scheduled before or after unit test, preferably before unit test. Marks and time duration is recommended to be same as mentioned in (4.)

· Unit tests for grade 8 to 10 shall be on 50 marks and 60 minutes conducted within the session, on first period before interval and on first period after interval, or as per SMT.

· All unit tests will contribute 40%, or as decided by SMT, of it to decide the marks for a term. Unit test marks shall be brought to 100% in order to take 20% of it for the term marks. Calculation shall be done as follow:

· Marks for each unit test must be converted to 100%

· The percentages of marks for all unit tests, after converting to 100%, SHALL NOT be added together.

· 20%, or as decided by the SMT, of marks from each unit test, after the marks is converted to 100%, must be added together.

· Marks from (c.) shall be added to 60%, or as decided by SMT, of the marks of term test, after converting it, term marks, to 100%.

· The last term of the year, aggregate, is calculated by taking 40%, or as decided by SMT, from term 1 and 60%, or as decided by SMT, from term 2.

· Classroom assessments will not be counted while calculating marks for a term. This assessment is for the purpose of teachers to identify students who need extra support.

· Grade 1 to 3 is to be given continuous assessments at least with a maximum interval of 2 weeks, 1 assessment shall be taken every other week.

o Grade 4 to 10 is to be given

o 2 terms test a year,

o 2 Unit tests a term

o At least 3 classroom assessments a term (Non Assessing).

· All students of all grades must be weighted and their height measured and recorded by the class teacher every term.

Test Paper

· Teachers and staff must ensure concealed nature of test papers until the exam is complete.

· All test papers must be printed 3 days before the first day of the exam.

· All test papers must have different levels of questions in compliance with Bloom’s Taxonomy,

· Proof reading of each test paper must be done by someone other than the one who typed it, preferably by a parallel teacher or by a teacher who teaches similar subjects.

· Submission of test papers must be in the form of hard copies, printed. Soft copies shall be submitted along with the hard copies.

· Test papers must be checked and signed, on the other side, by the proof reader and the subject Coordinators and must be submitted to the grade leading teacher at least three days before scheduled printing date.

· Table of specification must be made and approved before starting preparation of test papers.

· Test paper must cover the full content corresponding to the test.

· All papers must be typed using “Times New Roman” as the default font and of size 12 points for grade 6 to 10 and size 14 points for grade 1 to 5, on A4 size 60-80gsm white paper, with 1 inch margin on all sides, and line spacing shall be 1.5 inches.

· A cover page, similar to the one shown in figure, for each test paper is recommended. The cover page must include school logo, exam instructions, and full paper details including duration, date, subject, paper number and name etc.

· A header stating subject, grade, exam, and the year must appear on papers.

· A footer denoting the name of the teacher who made the paper, and his/her designation and page number including number of pages of the paper, shall appear on papers.

Exam Rules

· All students must attend exams at least 5 minutes before the starting time. Students who arrive 15 minutes after an exam is started shall not sit for that exam without producing acceptable documents.

· Any proven act of inappropriate behavior may lead the students to leave the exam hall, resulting in 0 (zero) in that subject.

· Sick students and those who have reasons not to attend exams may be dealt as follows.

o An exam paper may be set for such students within 3 days after the exam is over, if documents are submitted on the first day of attending school after sickness.

o The same marks scored during the last similar exam may be given if documents are submitted on the first day of attending school after sickness.

o An aggregate of similar exams can be made to decide the marks if documents are submitted on the first day of attending school after sickness.

o Decisions regarding this issue are taken by the grade leading teacher.

· Students will not be allowed to borrow pens, pencils etc. during exams from others including invigilators and school.

· Students will not be allowed to go for water and toilet during exams.

· Test papers without a name, class, grade, subject and other required information may not be marked.

· Students may not leave exam hall 30 minutes before the exam end time.

· All students must come for all exams with complete uniform.

· Personal hygiene must be maintained always during exams. Hair and nails must be cut as per code of conduct.

Invigilation policy

· There shall be two invigilators for each classroom, if they are separately arranged.

· Invigilators shall check each student before they enter exam hall, to ensure that everything brought to exam hall are allowed materials.

· When a student breaks an exam rule, he/she can be sent out of the exam hall with the paper to be completed outside the hall, depending on the nature of the issues.

· A student who breaks exam rules more than once can be terminated from that exam subject.

· All test papers shall be counted before issuing to students and after collecting from students.

· Attendance of students shall be marked.

· Invigilators must ensure that the names and particulars of the student are written on the test paper or answer sheets as appropriate.

· Students are not allowed to go out of exam hall, for toilet/water, during the exam.

· Students may not leave exam hall before 30 minutes to the end of exam duration.

· Papers shall be collected from all students before they leave exam hall. Students are not allowed to leave the paper on the desk when they leave exam hall. It shall be handed to the invigilator.

· If a student refuses to handover the answer sheets or any other requested artifact, he/she may be retained in the exam hall for a 10 minutes duration after informing to handover materials. After this 10 minutes, no materials from that students shall be collected or accepted for that exam subject except what has already been handed over to the invigilators.

· Parents, other staff, and other teachers are not allowed in the exam hall without prior permission from a leading teacher or higher authority.

· Invigilators are requested to maintain silence in the exam hall and avoid unnecessary behaviors such as marking other test papers or sleeping.

Invigilation policy or procedure for invigilating examination

PLEASE NOTE THAT THIS PROCESS MUST BE FOLLOWED FOR ALL TESTS

· In the exam hall for every twenty students there need to have one invigilator

· Where there is one invigilator in case of emergency he/she must have the facility to summon help without disturbing the students taking the test.

· Invigilators are required to be present in the examination hall 5 minutes before the student’s arrival.

· Before students arrival invigilators should make sure the hall is ready for the test. (fans and lights on, windows open, desks and drawers checked for any unnecessary materials, checked for the correct order of the register and index number)

· Invigilators should check students’ pockets and their uniform code before allowing them to the examination hall. If a student violates the uniform code send him/her for correction.

· Students should be escorted into the hall or class by an invigilator. Once one class entered the room, be vigilant. All the invigilators (including the invigilator allowing students to the hall) should ensure they are distributed around the room evenly.

· Ensure the students are sitting facing front at all the times. From the time the students enter the room they must face the front of the room at all times and not communicate with any other student in any form for example, nodding, winking etc. if invigilator happen to see any such behavior bring it to the notice of chief invigilator.

· If such action occurred take immediate action in accordance with exam policy

· Invigilators need to ensure that the seats are arranged to the hall with minimum gap of 1m between each desk.

· Make sure students only take necessary materials (pen, pencil, eraser, sharpener, ruler, protractor, compass and calculator without the cover) to the examination hall. Other than the materials above may not be allowed to the examination hall.

· Allow the students to enter the hall ten minutes before the start of the test.

· Ensure a reliable clock must be visible to learners at all times.

· The start and finish times must be written up clearly for all to see

· Once the exam has started ensure that invigilators are evenly spread around the room so that the students are aware that invigilators are just in the right place all the time and makes it reasonable on all the invigilators rather than one invigilator answering all the queries.

· During the exam invigilators will be expected to walk up and down the desks so that it is seen that invigilators are active. Invigilators are not allowed to read, mark the papers or play with their mobile phones. Ensure that the mobile phone is in silent mode.

· If any student put their hands up for attention during any part of the examination invigilators are expected to go and assist them the best he/ or she can. Invigilators are not allowed to help them answer any questions. If students asked for doubt seek immediate help from the concern subject teacher.

· Once the examination is over invigilators should collect all the papers from the students. When collecting the papers collect it class by class in register order.

· When collecting the papers assign invigilators to collect the papers. Don’t use all invigilators as the students must still be watched.

· Dismiss students one column at a time – they must leave the same way they were brought in – walk down the aisle and around the front and out. If they fail to do so – tell them to go back to their desk and do it again till they get it right.

· After students leave the exam hall check all the desks and clean them where necessary so that it will be ready for the next examination.

· If an invigilator catches a student vandalizing/defacing the desks during the examination, inform leading invigilator who will then ask student to stay after the exam to clean up the “artwork”.

· Detailed instruction relating to the specific paper must be read out prior to the commencement of the test.

· At any circumstance if learner leaves the room and intended to return to the exam hall he/ she must be accompanied by an invigilator. The invigilator must remain with them at all times and ensure that they cannot access restricted material.

· Students must be reminded verbally when there are only 15 minutes of the test remaining.

· At the end of the test learners must be told to stop writing and ensure that necessary information are filled in the paper/ answer sheet.

· Test papers and answer sheets must be collected immediately at the end of the test. The invigilators must check that the students have completed their details correctly before the students have left the exam hall.

· The invigilators must fill the cover sheet attached with paper bundle and bundle them in class wise.

· At the end of the examination hand over all the paper bundles to the session in charge. Session in charge should dispatch the papers to concern subject teachers after verification.

· The test answers must not be changed, checked or altered in any way between the time of collection and dispatch for marking.

Code of conduct: Staff

· All staff shall dress according to the norms of Maldivian culture and Islamic Manners. Male teaching staff needs to be tucked in if in short sleeved shirts, wearing shoes. Females are expected to wear loose dress or an acceptable design and art work on it if there is. Art work or dress shall not include pictures and text that are unacceptable or that are not suitable for the school.

· Politeness in all aspects of communication with all stake holders is expected from all staff.

· Personal hygiene shall be maintained at all times. Hair and finger nails shall be cut short and an acceptable amount of perfume/deodorant shall be used.

· All staff shall be respected and supported by other staff as and when such support and corporation is requested for school work.

Staff meeting policy

· Every month at least one staff meeting should be organized by the school management.

· Staff meetings should not be longer than one hour.

· A staff secretory should be selected in the very first staff meeting of the year.

· Principal should assign Responsibilities of the staff secretory and hand over it to the secretory within the second week of the academic year.

· Staff secretory should take full responsibility to arrange the place for the meeting and ensure that all the staff are informed to the meeting

· Staff secretory should take the attendance before starting the meeting and also should write minutes of the meeting throughout.

· Staff secretory should read out the minutes of previous meeting for all the staff and get their approval before handing over the meeting to the head of school.

· All the staff should get equal opportunity to express their views and ideas.

· Head of school should ensure that staff meeting starts on time and finish on time. Meeting should not exceed more than one hour. At any cost if a meeting has to be extended it can be done only for 15 minutes with the consent from the staff members.

· Assign 10 minutes for question and answer session.

· End of the staff meeting refreshment shall be served to all the members. Refreshment should be arranged by the staff secretory and funded by the staff fund

Student analysis policy

For a school, performance Analysis is vital to improve the school academic result. So it is important to implement a policy regarding the analysis.

· All the subject teachers should include an analysis column in subject marks sheets. These analysis should contain:

o Pass percentage : Class

o Pass percentage : Grade

o Pass percentage : Students

o Pass percentage : Subjects

o Pass percentage: all the classes that teacher teaches

o Average: Class

o Average: Grade

o Average: Students

o Average: Subject

o Average: all the classes the teacher teaches

o Best 10 students from the subjects you teach

o Remedial students

· Remedial students are select by subtracting Standard deviation from mean of the class (Mean – SD)

· All the class teachers should include analysis column in class marks sheet

o Pass percentage (pass in all subjects): class

o Class average

o Best 5 students in the class

· Leading teachers should make analysis of the grades they supervise

o Average: grade/Class

o Average : subject

o Pass percentage: grade

o Pass percentage: subject

· Leading teachers should do comparison of the result with previous term

· Session in charges should do the students’ performance of whole school this should include pass percentage of each subject and comparison of the result with previous term.

· Pass percentage of the subject with comparison of previous term should be displayed in the notice board.

Teaching aid policy

· Teachers should use teaching aids for every lesson.

· If a formula or a definition of a term is used as a teaching aid it should be written in “Times New Roman” or in “Arial” and also the font size should be large enough, at least 80pt, so that it is clear and visible to all the students in the class.

· Formula and definitions used as a teaching aid should be displayed in the class for further reference.

· Subjects like biology, physics, science and chemistry, teacher should use diagrams where necessary and display them in the class.

· Teachers should incorporate ICT in their teaching. At least one lesson should be taken using multimedia. This lesson could be an interactive power point presentation or a lesson taken using overhead projector.

· When preparing the presentations ensure that font size is not less than 24 and too much text is not put in each slide.

· When preparing the power point presentations include review questions for students to answer at the end of the session.

· When taking multimedia lesson, book the lab one day ahead. School office staff should ensure the lab booking register is available for the teachers during office hours.

· Teachers should inform multimedia in-charge prior to lesson and check everything is ready before the lesson.

· Materials required to make the teaching aids should be taken from the office one day before the lesson.

· Any materials required from the chemical lab and library should be taken prior to one day.

· Materials that are taken from the computer lab or from the library should be returned soon after the lesson.

· Teachers should ensure teaching aids prepared is stored securely (if not displayed) and re-used in related lessons by the same teacher or by other teachers.

· School management should organize two workshops for every term to prepare teaching aids for the upcoming term.

· Teaching aids prepared in theses workshops should be safely kept in the library for all the teachers use.

Assembly Policy

· 1. There should be two special assemblies in every week that is on Sunday and Thursday.

· 2. Every Sunday school song should be played and

· 3. Every Thursday National Song should be played.

· 4. Everyday a student or a teacher should give a speech.

· 5. English and Dhivehi speeches should be given consequently.

· 6. Leading teachers should make and display a list of teachers who has to give the speech and who has to prepare the students for the speech in the notice board before one week of the particular date.

· 7. If the teacher failed to prepare for the speech his/her name will be announced in the staff meeting.

· 8. A list of students who recites in the assembly should be displayed in the school notice board at the beginning of the term and

· 9. The students and the parents should be informed the part they have to recite at least before two days.

· 10. Quran recording should be played at least for five minutes every day before the assembly.

Academic Issues

· Academic issues shall be recorded in the Academic Issues Form.

· Actions shall be taken as per instruction given on the Academic Issues Form.

· There shall be at least 2 Prayer programs a year for all the students in the school.

· Literacy classes shall be continued every year, throughout the year until literacy rate is brought to 100%.

· Remedial classes shall be conducted for remedial students at least for a month, after every term test, when the next term starts.

o Remedial students are identified by comparing the marks received with the number produced by deducting Standard deviation from mean. If the mark the student received is less than the number calculated, he/she is considered as a remedial student.

· Enrichment classes shall be conducted for enrichment students at least for a month, after every term test, when the next term starts.

o Enrichment students are identified by comparing the marks received with the number produced by adding mean and Standard deviation. If the mark received is greater than the number calculated, he/she is considered as an enrichment student.

· Extra Classes shall be conducted as and when required. And particularly when:

o The teacher is in arrears the scheme for any reason.

o Students have not understood a particular chapter well enough.

· There shall be regular extra classes for Grade 10 throughout the year.

· There shall be regular extra class for grade 9 to review contents of grade 8, during the second term.

· Mass lecture sessions shall be conducted by the subject Coordinators summarizing all the content taught. There shall be at least one session before each term test.

· Retests can only be given to grades from 1 to 3. A retest can be given to a student when he/she is not able to score 50% (or Fully Achieved/Evident) on a test/assessment. The full mark for such test is 50% (or Fully Achieved/Evident) of the original test/assessment, a pass or a fail.

o 50% of the original test/assessment marks can be awarded to students who score 75% or above in a retest.

Lesson Plan Policy

· 1. Lesson Plan should include subject, grade, no of students, date and the topic of the lesson.

· 2. Lesson Plan should include at least two SMART/ABCD objectives.

· 3. Lesson Plan should include Set Induction, Main Body, Evaluation and Conclusion.

· 4. Set Induction should be included and it should not be exceeded 7 min

· 5. Every lesson plan should include two activities as plan A and plan B

Staff Recreation Policy

· 1. Staffs should have a get together once every month.

· 2. MRF 20 should be taken from all the staff every month as guild money and should be spent on staff recreation activities.

Club and Association Policy

· 1. Clubs and Associations should have meetings once a week.

· 2. There shall be a class representatives selected from each class for club related tasks.

· 4. Class representatives should be selected from grade 6 and above.

· 5. All the clubs and Associations should conduct minimum 1 activity throughout the academic year.

School Alumni

· There shall be a registered school Alumni.

· Any student who have studied or worked in this school can be a member.

· Members shall be registered.

· The aim of this association is to support school, parents, and students.

· There shall be an executive committee in Alumni.

o This committee shall be elected by vote, in a common general meeting.

o A meeting notice shall be put on the school notice board or in a media at least 6 days in advance of the meeting.

o Names for the members for the executive committee can be nominated by the candidate or by an attendee of the meeting. When an attendee nominates a name, acknowledgement of one vote is required to be announced by another attendee.

o A nominated candidate can withdraw himself before the voting process.

o Names of people who are not present in the meeting cannot be nominated.

o “Present” status can be given to those who virtually attend the meeting and listens the nomination process of that candidate, using a communication device or technology.

External affairs

· A close relationship between school and nearby resorts shall be maintained.

· Relationship between the school and other schools shall be maintained and strengthened on a regular basis.

· Relationship with other institutions of the community shall also be maintained and strengthened.

· Technical and human resource support from and to external parties shall be handled by a member of the SMT.

· All efforts shall be made to conduct an activity with another school every term.

· The school shall provide full support for other schools and institutions when support is requested.

· There can be mutual contracts with other external parties, in line with the rules and regulations.

PTA

· Head of school can call for a meeting of PTA anytime anywhere, when need arises.

· PTA shall provide full support to conduct meetings, especially in cases of emergencies.

· Privacy, secrecy and confidentiality of all sensitive information shall be ensured by all the members of PTA meeting. Attendees who are not a member of PTA shall be informed of this.

· President, Vice President, and the executive committee has the right to make decisions in the name of PTA.

· PTA meetings shall always aim at defending school, school management, the staff, students, and parents.

· Constructive criticism shall not be overtaken by destructive complaints.

Time Table Policy

· Time table must be made as per NIE/MOE requirements whenever possible.

· All efforts must be made to retain all students in school during a session; sessions shall end the same time for all grades of that session.

· Listening, and Reading periods must be timetabled.

· Any staff on a long term leaves or release must not be included on the timetable for days of their authorized leave or release.

· Class teachers must be given the first period.

· All efforts must be made to avoid allocating more than 3 consecutive periods in a line to any teacher.

· Grade 1, 2, and 3, each, shall be assigned with an assistant teacher.

· There shall be at least 15 minutes between 2 sessions.

· At least 10-15 minutes break must be given for each prayer during the session.

· Length of a period is to be 35 minutes per subject.

· All efforts must be made to complete the timetable using the staff available, without introducing a middle session.

· All teaching staff must be given 20-30 periods per week

· All leading teachers must be given 5-15 periods per week

· All efforts must be made to allocate teachers with the similar subjects or similar grades, except for teachers of grade 1, 2, and 3.

· If possible, all subjects shall be taught by the same teacher for grades 1, 2, and 3 each.

· Timetable must be made based on the information given by the teachers regarding the subjects they can teach.

· All efforts must be made to allocate teachers with their specialized subject.

· Timetable must be put on the noticeboard/for feedback at least 3 days in advance of its implementation.

· Students and teachers can be given a copy of his/her personal timetable.

· Students of grade 1, 2, and 3 must be given new timetables whenever there is a change in timetable.

· All PE periods shall be timetabled after interval or during the last periods of the session.

· There can be an in-class interval of 10-15 and go-home interval of 30-45 minutes.

Multimedia Policy

· The multimedia computers at Student Computing Facility are reserved for multimedia purposes only. Anything that can be done on the other computers in the facility should be done on other computers.

· If a user is using a multimedia machine for non-multimedia purposes and another user wishes to use that machine for multimedia purposes, the current user will relinquish control of that machine.

· Games are not allowed on the multimedia computers under any circumstances.

· When there is a waiting list for the multimedia computers, there shall be a two-hour time limit for those using the multimedia computers.

Book marking policy:

THE MARKING PROCESS: FREQUENCY OF BOOK MARKING

Wherever possible, this should take place once per week – in all subjects. Students should be given appropriate opportunities to self or peer-assessment.

Target Level

All exercise books should have the target level clearly written on the front inside cover.

At the end of each section of work that is marked, teachers need to give:

· A level or grade. At Key Stages 2 and 3, wherever possible, this should be in the form of a sub-level.

· Strengths of the piece of work.

· Next steps – strategies for progress

· References to targets

Pupils may complete subject specific sheets in which they articulate their own strategies for progress. Throughout the section of work that is marked, use the notation in the margin to highlight Spelling, Punctuation and Grammar, and for general comments. The marking may require additional explanation as well:

Rewards for good work and in particular for the following:

• If students meet or exceed their target level.

• If students get the top effort grade for homework.

• If students produce a piece of work that is exceptional for their ability.4

ROLES AND RESPONSIBILITIES

Teacher

· Mark students work regularly.

· Award students a level for the piece of work in their books or folders – class and homework combined.

· Advise students on how to improve the level for the section of work in their books or folders where allowed.

· Ensure that students have the target level clearly on display on or near the front inside cover of their exercise book.

· To share good practice with marking in meetings.

· Subject leaders to check marking of books 3 times per year through work sampling.

· 6 formal assessments each year (1 per half term)

· Recognize and reward effort and progress

· Keep a record of verbal feedback given.

· Provide learning Support

· To read through the comments written by teachers in order to guide any SEN students in the class.

· To use the notation consistently and in accordance with the whole school approach referred to above.

Student

· Read comments written by teachers.

· Respond positively to comments written by teachers.

· When advised, self-assess work using criteria.

· Peer assesses work fairly and responsibly, giving strengths and next steps.

· Put the best effort into book work.

· Catch up on work after absence.

· Keep standards of presentation of work.

· Do not involve in graffiti on the cover of the exercise book or folder. It should only show name and class details etc.

· Responsibility to ensure that work from lost or missing books is copied up.

· To support the school in checking that students are organizing their book work.

· To check that students are packing the correct books and equipment for each day of the week.

· To support the school in providing a bag that can accommodate books comfortably.

· Check and use the planner each week. 5

Leadership Team

· Leading teachers and Heads of Departments to check on the marking of books 4 times per year.

· To monitor the implementation of the new policy in its first year to see how effective it is.

· To research ways of speeding up the marking system without losing its formative nature.

· To be aware of the book marking policy.

· To listen to feedback on the implementation of the new policy.

Whole School Marking Policy

Aim

To establish a consistent approach to the way the learner’s work is marked, so that students feel valued and have a clear understanding of how well they are doing. To ensure all students have their work marked regularly to help them reach or exceed their full academic potential. Marking will help students to improve their work and will inform teacher planning and monitoring.

The Marking Process

Marking must provide detailed and personalized evaluation points for future developments.

Written Feedback should:-

· Be predominately encouraging and constructive

· Be personal and address pupil by their chosen name

· Relate to lesson objectives and learning outcomes

· Give positive feedback

· Challenge the students to think for themselves

Marking:-

· Must be regular, kept up-to-date, and promptly returned to students

· Students need to understand marking systems, both the criteria for marking as well the comments and grades or marks awarded.

· Each subject must have a marking policy and should determine the frequency of marking of regular tasks

· Practical, project-based subjects need to have regular marking, even if a whole project may extend over a period of time.

Assessment

Formative comments will be given that show what has been done well and what still needs improvement and shows pupils how to improve their performance and move them on in their learning.

Over the course of a term when marked work is returned to a class, time should be set aside to allow each student to respond to the teacher’s comments and improve their understanding.

Students’ work for external examinations should be marked using the marking criteria of the examinations.

Internal moderation may be needed to produce consistent standards between different teachers.

Professional Development Policy (PD)

· Professional Development must be held on a schedule.

· This schedule shall be put on the notice board at least one semester before P.D.

· P.D for teachers and staffs shall be on 15 hours and working days within the session.

· All the teachers must be attending the P.D.

Staff code of conduct

CODE OF ETHICS

· Teachers should try to learn the culture and moral values of the society and should try as much as possible to perform according to the society’s expectations and set examples to students.

· Teachers should maintain an acceptable level of personal cleanliness and neatness.

· Teachers should show respect to authority and to one another, especially in the presence of students.

· The teacher leaving the school while on duty should inform the principal /deputy principal/ leading teacher in charge of the grade.

· Teachers should uphold professional values at all times and thus should not talk bad of other teachers or try to defame them.

Staffroom policy

· All the teachers should keep their belongings in their lockers with full protection.

· All the teachers should daily get updated information from the staffroom notice board.

· No teacher should disturb his or her college in the staffroom. All the teachers should respect each other.

· No teacher should play music (songs) loudly or use anything which disrupts his or her college’s work in the staffroom. Staffroom should be an ideal environment for the teachers to do their professional work.

· All the teachers should keep the notes books in a proper order in the place which is assigned to keep the note books

· The staffroom should be neat and clean. No teacher should throw the papers on the floor. Use dustbins.

· All the teachers should help each other in their profession.

· All the teachers should keep the class record and attendance register in the proper place.

· All the teachers should use the staffroom computers for the students benefit not for their entertainment.

Subject teacher policy

· Establish rules in the class during the subject teacher’s period.

· Have weekly meeting with parents and students for guiding them according to plan.

· Check through subject schemes and syllabus to make the lesson plans.

· Ensure that at the end of the year the scheme with all the details are submitted to the concern COORDINATOR’s as well as to the concern leading teacher.

· All the subject teachers who leave the school for holidays should fill the clearance form.

· Ensure that records of student progress, achievement and discipline are maintained and are kept.

· Ensure that records of student progress, achievement and discipline are informed to the parents and concern authorities in school.

· Ensure that when the department coordination is and make sure to attend those meetings.

· Assess the quality of work undertaken by students.

· Coordinate test paper setting with the department head.

· Attend Parent Teacher briefing meetings to inform parents on the developments of the students’ over-all.

· All the Subject teachers should display the work of students on the classroom walls.

· Attend all the tasks delegated by the superiors.

· Subject teacher must be punctual to the class if the teacher is present to the school on that particular day.

· Ensure that all the necessary teaching materials are taken to the class in each period.

· Ensure that ICT is integrated in each lesson.

· Ensure that the classroom is neat and tidy after each period.

· Ensure that the classroom is arranged in order in the last period.

Scheme of work policy

· Scheme of work for each subject should be prepared according to the set syllabus.

· Ensure that all the topics are included in the scheme.

· Ensure that all the necessary changes are brought to the scheme before submitting.

· Scheme of work format should have date, week, topic, detailed teaching procedures and activities, teaching resources and name of the reference books.

· Schemes of work should be submitted to the concerned Coordinators and leading teacher according to the deadline.

Prize day policy

· The date for Prize day should be announced before 3 months in advance.

· Prize day dress code (colour) should be announced before 2 months in advance.

· A committee for the prize day should be appointed before 3 months in advance and the work of the committee has to be assigned properly.

· Prize day Coordinator must ensure that the teachers are doing the assigned work according to the prize day schedule.

· A chief guest for the prize day should be invited before 1 month in advance.

· Prize day list should be prepared before 2 months in advance.

Prefect policy

· Prefects should be de-badged if the prefect does not meet the criteria of the prefect board.

· Prefects should be a role model to other students

· Prefects should take the responsibility of arranging the school assembly

· All the prefects should respect and follow the rules and regulations of the prefect board.

· All the prefects should inform to the concern authorities if they see any student misbehaving in the school.

· Ensure that the prefects should meet the set criteria of the school prefect board.

· All the prefects should do the assigned duties and should attend the school whenever necessary.

· All the prefect girls should wear head bands and prefect tie and prefect boys should wear white pants and prefect tie.

Library Policies

The Library is a quiet area for study and research. Please be respectful and courteous of others in your use of the Library.

In order to make the library experience pleasant and productive for library users, and to protect its books and equipment, follow the following rules:

· Eating is prohibited in the Library

· No conversations in the Library

· Cell phones and beepers should be silenced

· The sound on laptops and other electronic devices should be turned down

· Students can take books according to library guide lines.

· Any reference book is not allowed for students to take away from Library.

· Children can access to Library by the permission of a teacher or a Leading Teacher.

· In a student’s library period they only can access with the Teacher.

· At a time any student can take not more than 2 books.

· Do not leave valuables unattended, even for a few minutes.

· Please abide by the regulations of Library and follow the instructions given by the staffs/students in case of emergency

New Teacher’s Orientation Guide

We have two term tests for grades 4 to 10 and continuous assessment system for grades 1 to 3. There shall be at least 8 assessments for each class in grades 1 to 3 and at least two unit tests for each class in grades of 4 to 10.

We have prefects as uniform bodies. Other clubs and associations are also established at the beginning of the year. School posts, such as captain, vice captains etc are elected based on the policy for that.

Numbers of activities are scheduled to be conducted throughout the year. All staff is expected to provide support while conducting school extracurricular activities. All staff of this school shall learn swimming at least within three months of their appointment in this school. All students studying in grades above grade 5 shall be good swimmers, including girls.

Students of morning session normally reports at 06:45 while all morning session staff signs at 06:45. Assemblies are held, normally on Sundays and Thursday, for each session separately. Recitation of Quran and translation of it is held before every session, every day. All class teachers are expected to be in class before students arrives the class and ensure that all furniture and other amenities are ready for the day.

Length of a period is normally 40 minutes. A bell is played through sound system to indicate the beginning and end of each period. All teachers are expected to be punctual in attending classes as soon as the bell rings.

Uniform code, basic hygiene, and discipline issues of all students shall be monitored by all staff and shall be reported to grade leading teachers. Completion and participation of students in teaching and learning activities shall be ensured by all teachers.

It is strictly prohibited, in Maldives, to give students corporal punishment of any nature at any circumstances. Physical contact, with girls or boys, in any unacceptable manner may lead to termination of the teacher.

All teachers are in relevant groups with Subject coordinators. All instructions from Leading teachers and Coordinators shall be followed. All teachers shall download or take copies of relevant syllabi, teacher guides, examination reports, marking schemes of O level, and other required teaching materials. Teachers shall recommend the required books for library and for the school and students as per syllabus outline.

Making of scheme of work before every term, preparing lesson plans one week in advance for the following week, preparing teachings aids and lesson notes shall be carried out as instructed. Teachers shall prepare themselves for each and every lesson they teach. Making test papers, making schemes, and table of specification for each term or test is to be carried out as instructed. Subject mark sheets and class mark sheets shall be made on formats given, on time. Report book preparation shall be carried out by the class teacher, support from parallel teacher is compulsory in this process. At the end of each test or term, an analysis report is to be made as per instruction.

Extra classes, enrichment classes, and remedial classes shall be organized by the teacher as and when required. All efforts shall be made to keep in line with the scheme of work and syllabus. The school does not encourage our staff to provide private tuition at student’s homes. Instead, teachers can arrange extra classes, where all students have equal opportunities to attend such classes, any time by discussing with the relevant Coordinator, or Leading teacher. Making smaller groups for extra classes is acceptable.

The following documents may help you.

· Class Teachers’ responsibilities

· Subject teachers’ responsibilities

· Staff List

· Students Uniform Code

· Students General Code of Conduct

· Teachers General Code of Conduct

· Activity Calendar

· Clubs and Associations and House Teachers list

· School organization chart

· Delegation of work

· Master Timetable

· Staff List

· NIE Requirement

· School Plan

· Island Plan

Academic Issues Forms

Use this form to report Academic Issues. Leading teachers are required to investigate and take actions as per the rules.

Student Name :				Index:
Class:				Subject:
Teacher:				Date:
Academic Issue		a	Action Taken
Homework is incomplete or not done
Books and stationeries not brought to class
Lessons not learnt as instructed
Not taking notes from board
Not doing assigned work in class
Careless in studies
Poor attendance
Disturbs the lesson and teaching process
Other Issues:

Teachers signature:	Date:

Actions to be taken to deal with discipline issues.

Academic Issues	Actions to be taken, in order
Homework is incomplete or not done	1.Advice student 2.Notice to be given to complete the work, either a separate slip or on the notebook itself. 3.Notice, in the form of a slip, is to be given to stay in school after session to complete the due work. 4.Send student out of class until all work is completed and submitted. Such work can be submitted only after the session. 5.Report as an attendance issue, if required and suitable.
Books and stationeries not brought to class	1.Advice student 2.Call parents to bring needed items 3.Send student out of class 4.Bring parent after the session
Lessons not learnt as instructed	1.Retain the student after the session to learn the lesson 2.Send student out of class until the lesson is learnt. Such work can be checked only after the session. 3. Report as an attendance issue, if required and suitable.
Not taking notes from board	1.Advice student 2.Notice to be given to complete the work, either a separate slip or on the notebook itself. 3.Notice, in the form of a slip, is to be given to stay in school after session to complete the due work. 4.Send student out of class until all work is completed and submitted. Such work can be submitted only after the session. 5.Report as an attendance issue, if required and suitable.
Not doing assigned work in class	1.Advice student 2.Notice to be given to complete the work, either a separate slip or on the notebook itself. 3.Notice, in the form of a slip, is to be given to stay in school after session to complete the due work. 4.Send student out of class until all work is completed and submitted. Such work can be submitted only after the session. 5.Report as an attendance issue, if required and suitable.
Careless in studies	1. Advice student 2.Notice to be given to complete the work, either a separate slip or on the notebook itself. 3.Notice, in the form of a slip, is to be given to stay in school after session to complete the due work. 4.Send student out of class until all work is completed and submitted. Such work can be submitted only after the session. 5.Report as an attendance issue, if required and suitable.
Poor attendance	1. Bring parent to and advice 2. Report to office 3. Sent formal notice letters to parents and bring them to school.
Disturbs the lesson and teaching process	1.Send out of class immediately, and bring parents after the session. 2.Record as a discipline issue 3.Let the student complete a full school day, in the library, without attending any class or any other subject.

When you reach the last action, restart from the beginning, or repeat the last action depending on the intensity of the issue.

Application for Private Tuition

Baa Dhonfanu School

Baa Dhonfanu

Republic of Maldives

Your Name:			Passport:				Work Visa:
Current Address:					Contact Number:
Classes you teach in school		Details of tuition students
Class	Subject	Name		Subject		Level		Remarks









Teacher’s Name:				Signature:				Date:

To be filled by the School
The above mentioned teacher is permitted to provide private tuition, as above, as per his/her employment contract and rules and regulations of the Ministry of Education, Civil Service Commission, and the rules and regulations of the government of republic of Maldives.
Name:	Designation	Signature	Date
	Head of Department
	Leading Teacher

Clearance Form

Name:		Date:
Subjects:		Leave Date:
Classes:		Return Date:
Passport:		Reason:
I hereby declare that the above mentioned has completed and submitted all the required information needed to complete the report books. Class Teacher: Name:
I hereby declare that the above mentioned has submitted all the required information needed to complete the report books. COORDINATOR: Name:
I hereby declare that the above mentioned has returned all the materials pending and other due artifacts. Leading Teacher: Name:
I hereby declare that the above mentioned has returned all the materials pending and other due artifacts. Library: Name:
I hereby declare that the above mentioned has returned all the materials pending and other due artifacts. Office: Name:
Based on the above mentioned information, leave is granted. Head of School: Name:

Appendix 3

Responsibilities

Responsibilities of Administrative Officers

· Take all the responsibilities of maintenance and administration of the school.

· Maintain budget records.

· Manage physical resources of the school.

· Manage all aspects of human resources.

· Facilitate and record staff leaves, breaks and vacations.

· Maintain school clean.

· Maintain gardening and ornamental plants.

· Look after school buildings, equipment, tools, and accessories.

· Build and maintain a mutual understanding of corporation between different institutions and the school, of the island and in general wherever possible, external and internal institutions.

· Facilitate repair and maintenance of school resources using school staff, external support, or through Ministry of Education.

· Ensure and maintain school requirements as per Ministry of Education, especially in regard to physical resources and human resources.

· Implement strategies to develop the school and its facilities to reach beyond those provided by the Ministry of Education.

· Ensure checking and entry of emails, faxes, and letters etc.

· Reply emails, faxes, and other documents that required to be replied, with the consent of the head of the school.

· Make schedules for administrative staff for their duties, leaves and vacations.

· Create and maintain a positive image of the school in all staff of the school.

· Create and maintain a positive image of the school in all school stakeholders.

· Facilitate the needs of school board, PTA, and school Alumni.

· Facilitate the needs of the school staff.

· Make arrangements for preparing salary sheets and other administrative documents.

· Carry out the entire task assigned by the school.

· Support school in special events such as attending guests of the school.

· Carryout all tasks that are related to administration and budgeting in the school.

· Make documents and send them to relevant authorities regarding financial matters of the school.

· Maintain and manage security and safety for the school

· Replace roles of deputy principal and/or principal if required or requested as per rules and regulation

· Support and provide technical, professional, and personal advice and provide information on school condition and precaution to the Head of the school.

· Supervise academic activities, extra activities and other activities of the school.

· Provide support, manage and assist school in all fields of the school activities.

Responsibilities of Leading Teacher: Management

· Take charge of all the academic and non-academic activities of the school.

· Ensure completion and preparation of activities in the activity calendar and academic calendar.

· Mange, organize and arrange for students and staff activities

· Arrange for parent meetings

· Support the school head in handling PTA, School board, and Alumni related tasks.

· Take all the responsibilities of academic area, maintenance, and administration, of the school.

· Supervise leading teachers and teaching staff.

· Supervise all school staff.

· Make timetables and schedules for the sessions and classes for students, parents, and teachers etc.

· Ensure smooth running of school’s academic wing.

· Maintain budget records.

· Manage physical resources of the school.

· Manage all aspects of human resources.

· Facilitate and record staff leaves, breaks and vacations.

· Take in charge of all academic staff, office staff, and labor staff.